We will let you know:

• When we collect information about you; and
• What Information we collect and hold about you and why we collect such information; and
• How that information is used by us and the organisations, or types of organisations that the information would usually be disclosed to; and
• If the law requires the collection of such information; and
• The consequences, if any, of you not disclosing such information; and
• That you can access such information and how you can access such information; and
• How you can correct such information if it is not correct.

Collection of personal information.

Elphinstone Engineering does not collect personal information unless it is necessary for us to carry out our functions and activities as a retailer. We only collect such information by lawful and fair means and in an unobtrusive way. You may provide us with personal information about yourself or others each time you contact us by phone, fax, letter or email. We need to use this information to provide you with our services and/or products. Disclosure of personal information and marketing. We will use and disclose your personal information for the primary purposes of our business as a retailer or a purpose related to our primary purpose such as marketing, where you consent to such disclosure or such disclosure is permitted by the Act. In addition we use such information to market to you products and services offered by Elphinstone Engineering unless you have indicated that you do not wish to obtain such marketing offers or material. Such a request can be made to the Privacy Officer. We will in such circumstances only use the personal information provided for the sole purpose of providing the service you have requested.

Elphinstone Engineering may utilise the services of contractors from time to time for the purposes of marketing and undertaking services as promoted by Elphinstone Engineering. Your personal information may be provided to these businesses for the purposes of ensuring that our services are marketed to you or to enable a service to be provided to you. We will not otherwise provide your personal information to a third party without your approval. Security and accessing of personal information.

The personal information you have provided to us will be kept confidential and secure and will not be accessible for unauthorised use, amendment or disclosure. Only Elphinstone Engineering staff that has been trained on our privacy policy will have access to such information. You are able to access the personal information we hold about you at any time by contacting our Privacy Officer by phone on +61 (0)3 6257 3242

Anonymity

Once you request information or purchase services or equipment, you cease to be anonymous. We require your details to process your purchase or enquiry.

Ensuring accuracy of the personal information we hold

We will reasonably attempt to ensure that the personal information we hold about you is accurate, up to date and complete. To assist us to do this please provide us with the correct information and inform us if your details have changed. This can be done by providing us with details of any changes to your information by fax or e-mail.

Elphinstone Engineering Privacy Policy

Due to the importance of your privacy, our Privacy Policy will be reviewed and monitored regularly. A copy is available by contacting the Privacy Officer.

Elphinstone Engineering Privacy Complaint Process

If you are concerned with the way Elphinstone Engineering has handled your personal information, please contact our Privacy Officer with your complaint. We will make available to you a privacy complaint form, which you will be required to complete and return to us. This will ensure the prompt investigation of your complaint. If we have not handled your personal information in an appropriate way we will take steps to remedy your concerns promptly. If you are still concerned, you may contact the Privacy Commissioner.